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Pharmacists keep the drug list (formulary) and stock levels up to date in NduMed. Dispensing uses the formulary price and draws on these stock batches.

The formulary

Open Pharmacy in the menu.

Add a drug

Use Edit to change a drug and Deactivate to stop it being dispensed.

Import drugs from a CSV file

Select Import CSV and upload a file with these columns:
The controlled column is optional. Rows whose code already exists are skipped.

Stock

Open Stock.

Receive stock

Select Receive stock and enter the drug, Batch number, Expiry date and quantity. Each batch is tracked separately so the earliest-expiring stock is issued first.

Adjust stock

Select Adjust stock, choose the type and give a reason:
  • Increase (stock-take / return)
  • Decrease (stock-take)
  • Write off (wastage): for expired, damaged or lost stock.
Stock cannot go below zero.

Stock movements

Select View stock movements for a full history: Opening balance, Receipt, Issue (dispense), Adjustment and Wastage.

Stock alerts

Open Stock alerts to see two lists:
  • Below reorder level: drugs at or below their reorder level.
  • Near expiry: batches expiring within the alert window.
Under Alert settings, set the near-expiry window in days (default 90, from 1 to 3650).
Every morning at 07:00 (server time), NduMed emails a stock digest to active pharmacists and administrators, but only when something needs attention.